Instructions for Submitting a Sabbatical Leave Request

1. An applicant for a sabbatical leave must initiate the request by completing the SABBATICAL LEAVE REQUEST FORM available in Microsoft Word or Adobe PDF format) and attaching a detailed summary of the sabbatical project (see below) and a signed and dated current curriculum vitae. Applications must be submitted at least 6 months in advance of the proposed sabbatical leave, and the faculty member must agree to comply with the university's sabbatical leave policy. The Sabbatical Leave Form must include the specific dates for which the leave is requested, and the dates of the request should agree with the type of appointment the faculty member holds. A faculty member on a 12-month appointment may request any 6- or 12-month period. A faculty member on a 9.0, a 9.5, or a 10-month appointment should use the following dates:

	9-mo. Faculty	9.5- mo. Faculty	10-mo. Faculty
Fall semester	8/23-1/07	8/17-1/07	8/17-1/15
Spring semester	1/8-5/22	1/8-5/31	1/16-6/15
Academic year	8/23-5/22	8/17-5/31	8/17-6/15

2. The Summary of the Project should describe:
• the specific project or work which is expected to be accomplished during the sabbatical
• the benefit from this project to the faculty member in the areas of research and/or instruction
• the benefit from this project to the University
• the location where the project is to be conducted and other relevant travel/study plans
• tangible products or results expected from sabbatical activities

3. These materials should be submitted to the Department Chair who is responsible for verifying the eligibility of the applicant and completing the form. The Department Chair must attach a brief letter that explains:
   • why the faculty member merits a sabbatical
   • how the applicant's teaching load will be covered during the sabbatical
   • and the expected benefits of the sabbatical to the faculty member and university.

   It is expected that the sabbatical will advance the career of a productive faculty member by enhancing the faculty member's research and instructional activities. Sabbaticals must be more than automatic awards for service.

Additionally, the faculty member must have completed 12 semesters of full-time (100%) service (as a tenure-track or tenured faculty member) to UMCP since the previously granted sabbatical leave, or at the time of an initial sabbatical leave. Normally, semesters when the applicant was on an approved Leave of Absence Without Pay (LWOP) or partial LWOP do NOT count toward service toward a sabbatical.

In cases where the applicant holds a joint appointment, it will be the responsibility of the primary department to obtain the signature of approval from the secondary unit.

4. The Department Chair will then submit the form, the Chair's letter of endorsement, as well as the faculty member's letter of request and curriculum vita to the Dean for approval.
5. The Dean must sign the form and forward it to the Associate Provost for Faculty Affairs, 1119 Main Administration Building, for review and approval by the Provost.

6. After a decision is reached by the Provost, a letter will be sent to the applicant, with copies to the Chair, Dean, and payroll and personnel officers. The original material will be kept in the Office of the Provost.

7. Upon receipt of this approval, it is the responsibility of the Department to enter leave dates into PHR. Please reference "How to add sabbatical information" on the PHR website at http://www.inform.umd.edu/PHR/Transactions/Add_Sabbatical_Information.pdf

Note: Faculty on professional or sabbatical leave continue to have the same benefits coverage. They also continue to accrue annual leave and sick leave at either full rate (if receiving full pay) or half rate (if receiving half pay).