APT Forms & Templates
Linked below are various forms, templates and examples that will be helpful as you progress through the APT process. Several of these forms and templates have changed recently, as a result of changes to the Guidelines for Appointment, Promotion and Tenure, and changes to the University's APT policy.
Templates and Samples
PTK - AEP Forms & Templates
Linked below are the forms and templates for the AEP process.
Templates and Samples
There are two applications of the University's Tenure Delay Policy: Birth or Adoption of a Child, or Personal or Professional Circumstances other than Parenthood.
Birth or Adoption of a Child
Tenure-track faculty who become parents through birth or adoption of a child while employed at the University are automatically granted a tenure delay. A second automatic extension for the birth or adoption of another child will also be granted. To notify the department and other administrators, the faculty member logs in to the Tenure Delay website and indicates on the Tenure Delay Submission Form that he or she seeks a tenure delay due to childbirth or adoption. The appropriate administrators receive an automatic notification of the tenure delay.
Personal or Professional Circumstances
Tenure-track faculty may also request an extension of time for tenure consideration, based on personal or professional circumstances which are other than parenthood. Such a request must be approved by the faculty member's department chair and dean, as well as by the Provost.
- Personal circumstances are individual or family situations (other than the birth of a child) that substantially impede normal professional development of the faculty member.
- Professional circumstances are individual, departmental, or facility related situations that are beyond the control of the faculty member and substantially impede normal professional development of the faculty member. See the Frequently Asked Questions for a few examples.
The procedures for requesting a tenure delay follow. (Note that the request should be made no later than the end of the Spring semester prior to the year in which the individual is slated to be reviewed.)
- The tenure-track faculty member should initiate the request by discussing the request with his/her Chair. The Chair's support is necessary to continue with the Tenure Delay Request process. The faculty member then logs in to the Tenure Delay website and indicates on the Submission Form that he or she seeks a tenure delay due to personal or professional circumstances.
- To approve the request, the Chair logs in to the Tenure Delay website, indicates his or her support of the request, and provides detail and documentation as necessary.
- The Dean must also approve the request, by logging in to the Tenure Delay website, indicating approval, and providing detail and documentation as necessary.
Note that along with their approvals, both Chair and Dean should indicate their strong support of the candidate's request for a tenure delay, including additional detail and documentation as appropriate or necessary.
- After a decision is reached by the Provost, the Office of Faculty Affairs will notify the Provost, Dean, Chair, faculty member and the Office of Personnel and Budget, which will make the actual change of tenure review year in the University's database systems.
Tenure Delay FAQ
The following Frequently Asked Questions were gathered by the ADVANCE Program and are intended to address topics of general interest to faculty at the University of Maryland at College Park. For further information about the University of Maryland ADVANCE Program for Inclusive Excellence and our activities, please see advance.umd.edu. See below for more information about tenure review dates for mid-year hires.
An extension of the tenure clock due to childbirth or adoption is available immediately upon employment with the University.
Any tenure-track faculty member who becomes the parent of a child by birth or adoption will automatically be granted a one-year extension of the deadline for tenure review, provided that they notify their unit head and complete the requisite paperwork.
Faculty members must submit a Notification of Delay of Mandatory Tenure Review Due to Childbirth or Adoption, to the Office of Faculty Affairs. Normally this process should be initiated within a month of the expected arrival of the child.
A second extension of the tenure clock due to the birth or adoption of another child will be granted automatically, so long as the faculty member receives no more than a total of two extensions (including those granted for reasons other than the birth or adoption of a child).
Yes, but the request is not automatically granted. Faculty members may request an extension of time for tenure consideration based on personal or professional circumstances that substantially impede normal professional development of the faculty member. These circumstances may include:
- Personal illness or injury.
- Care of ill or injured dependents, including children, relatives, or any other persons who are dependent on the faculty member for care.
- Death of a spouse, partner, family member, or other closely affiliated person.
- Individual departmental, or facility-related situations that are beyond the control of the faculty member. For example, there may be a delay in getting a lab set up, or the faculty member may be delayed in gaining access to a necessary archive.
Note: requests for tenure extension under these circumstances must be made at the time the circumstance occurs.
Tenure Clock Policy
In an effort to create a more rational and fair system for determining the tenure review date for mid-year hires, the following change was made, beginning in academic year 2012-2013.
The majority of newly appointed tenure-track faculty arrive on campus between July 1st and August 23rd. The tenure clock begins immediately for these faculty members: their mandatory tenure review year is six years hence (three years for Associate Professors without tenure). Previously, October 1st started the new tenure-review year (i.e., candidates initiating their appointments October 1st or later have their tenure clocks start the following year). Commencing in the academic year 2012-2013, this “beginning date” changed from October 1st to January 1st of the following year.
Below are examples to illustrate the change:
- Candidate starts her employment on August 23, 2019 and begins her tenure clock immediately. Thus mandatory review would occur in the sixth academic year, 2024-2025.
- Candidate starts her employment on October 1, 2019, also beginning her tenure clock immediately, and is slated for a mandatory review in 2024-2025.
- Candidate starts her employment on January 15, 2020, so her tenure clock does not start until the 2018-2019 academic year. Hence her mandatory review year is 2025-2026.