WEBVTT 1 00:00:04.700 --> 00:00:07.000 Welcome to our Activity Insight training session. 2 00:00:07.000 --> 00:00:11.575 This video serves as an in-depth orientation to the platform in the event 3 00:00:11.575 --> 00:00:15.500 that you're unable to attend and in person training session. 4 00:00:15.500 --> 00:00:20.409 First I would just like to give an overview of what I will discuss in this 5 00:00:20.409 --> 00:00:21.000 video. 6 00:00:21.000 --> 00:00:26.400 First we will look at deadlines for getting your activities into the platform. 7 00:00:26.400 --> 00:00:31.264 Next I will go over the Activity Insight portal, which will be your hub for 8 00:00:31.264 --> 00:00:34.800 everything you need to know about Activity Insight. 9 00:00:34.800 --> 00:00:39.397 After that we will orient ourselves to the Activity Insight platform, 10 00:00:39.397 --> 00:00:44.375 including a quick overview of which data you need to enter versus which data is 11 00:00:44.375 --> 00:00:47.000 integrated with other campus systems. 12 00:00:47.000 --> 00:00:49.614 Next I will demonstrate entering activities and 13 00:00:49.614 --> 00:00:53.000 some time-saving features that are built into the platform. 14 00:00:53.000 --> 00:00:55.991 Finally, I will show you how to run a report, and 15 00:00:55.991 --> 00:01:00.008 how you can use that report to validate your integrated data. 16 00:01:00.008 --> 00:01:03.098 Now the first question for many faculty is, 17 00:01:03.098 --> 00:01:08.001 "what do I need to enter into the system and when?" The first use of 18 00:01:08.001 --> 00:01:13.100 Activity Insight will be to run the 2020 Annual Activity Report. 19 00:01:13.100 --> 00:01:18.627 So the only thing you need to focus on right away is validating your integrated 20 00:01:18.627 --> 00:01:24.000 data and getting your 2019 activities entered by Spring of 2020. 21 00:01:24.000 --> 00:01:28.810 Because the system is always on you can start entering data now so that you will 22 00:01:28.810 --> 00:01:34.000 have plenty of time to get it all entered throughout the year as activities come up. 23 00:01:34.000 --> 00:01:39.128 This is a phased implementation, so the system will be able to be used for 24 00:01:39.128 --> 00:01:42.000 other types of reporting in the future. 25 00:01:42.000 --> 00:01:46.593 This may require you to enter select activities going back to 2010, but 26 00:01:46.593 --> 00:01:50.252 you will be informed of those requirements as they come up and 27 00:01:50.252 --> 00:01:53.000 given ample time to enter those activities. 28 00:01:53.000 --> 00:01:58.800 Now let's take a look at the Faculty Affairs Activity Insight portal. 29 00:01:58.800 --> 00:02:06.000 You can find our portal at faculty.UMD.edu/data. 30 00:02:06.000 --> 00:02:10.982 On the portal you can find a quick kickstart video in case 31 00:02:10.982 --> 00:02:13.000 you need a refresher. 32 00:02:13.000 --> 00:02:17.379 Below the video you can find a schedule of upcoming training sessions for 33 00:02:17.379 --> 00:02:19.335 the remainder of the semester. 34 00:02:21.364 --> 00:02:23.894 These are arranged by college. 35 00:02:25.286 --> 00:02:30.106 There are also links to workshops that are being held through the library 36 00:02:30.106 --> 00:02:34.386 to help you learn how to use ORCID to track your publications in preparation for 37 00:02:34.386 --> 00:02:36.996 Activity Insight. 38 00:02:36.996 --> 00:02:39.926 We also have a collection of animated GIFs 39 00:02:39.926 --> 00:02:42.928 that will help you get started with the basics. 40 00:02:42.928 --> 00:02:47.508 If you click on one of these you will see an animation showing you how to do 41 00:02:48.798 --> 00:02:52.059 a particular task on the platform. 42 00:02:52.059 --> 00:02:55.089 They're very brief and they repeat when they get to the end. 43 00:02:57.830 --> 00:03:02.960 If you want more in-depth instruction we have a faculty user guide; 44 00:03:02.960 --> 00:03:07.950 the annual report data fields PDF, which will help you determine which activities 45 00:03:07.950 --> 00:03:13.821 should go on which screen; a manual of ins and outs of publication import; and 46 00:03:13.821 --> 00:03:17.891 a list of frequently asked questions, which were gathered during an extensive 47 00:03:17.891 --> 00:03:22.423 pilot that was run during Fall semester 2018. 48 00:03:22.423 --> 00:03:27.323 Additionally we have the UMD Activity Insight team's contact information and 49 00:03:27.323 --> 00:03:31.563 office hours on the left in case you still need help with the platform. 50 00:03:34.116 --> 00:03:38.098 Finally, back at the top next to the video you will see a Login button. 51 00:03:38.098 --> 00:03:43.000 You can click this button to go into the platform. 52 00:03:43.000 --> 00:03:48.236 When you click this button you will be taken to the Central Authentication System 53 00:03:48.236 --> 00:03:51.400 where you will login with your UMD credentials. 54 00:03:51.400 --> 00:03:56.800 After logging in this will be the faculty home screen. 55 00:03:56.800 --> 00:04:00.600 First I would like to just briefly go over the navigation of this page. 56 00:04:00.600 --> 00:04:04.825 Starting at the top left you will see an Activities button. 57 00:04:06.003 --> 00:04:09.573 This will take you back to this home page from any other page you're on. 58 00:04:10.713 --> 00:04:12.414 Next there is a Reports button, 59 00:04:12.414 --> 00:04:15.123 which we'll look at a little later in the session. 60 00:04:16.792 --> 00:04:20.931 Next on this top red bar there is a question mark button. 61 00:04:20.931 --> 00:04:25.897 This will open a form that you can fill in to send a help request, 62 00:04:25.897 --> 00:04:29.583 via email, to the UMD Activity Insight team. 63 00:04:29.583 --> 00:04:32.663 Next you see a bell icon.This is for 64 00:04:32.663 --> 00:04:36.542 notifications of platform updates or maintenance from Digital Measures. 65 00:04:36.542 --> 00:04:43.000 There is also a little person icon that you can use to log out. 66 00:04:43.000 --> 00:04:48.276 There's also an option here to change your password -- this is not used 67 00:04:48.276 --> 00:04:53.722 because faculty at UMD log in through the Central Authentication System, 68 00:04:53.722 --> 00:04:56.244 so you can disregard this button. 69 00:04:56.244 --> 00:04:59.956 Next you'll see a Search Activities bar; you can search through all of your 70 00:04:59.956 --> 00:05:03.700 activities once you start getting activities entered into the system. 71 00:05:03.700 --> 00:05:08.561 Below the search bar you can see an option to review a guide 72 00:05:08.561 --> 00:05:11.000 to manage your activities. 73 00:05:11.000 --> 00:05:16.525 This is not the UMD Faculty User Guide, but Digital Measures' Activity Insight 74 00:05:16.525 --> 00:05:22.212 documentation, so if there's anything that you can't find about the platform in 75 00:05:22.212 --> 00:05:28.000 the UMD Faculty User Guide you can check the Digital Measures documentation. 76 00:05:28.000 --> 00:05:35.000 You can also click "Show more" to see a link to the UMD Faculty User Guide. 77 00:05:35.000 --> 00:05:39.594 Finally on the right hand side we have buttons for Rapid Reports, 78 00:05:39.594 --> 00:05:44.689 which again we will talk about reports a little bit later in the session, 79 00:05:44.689 --> 00:05:47.110 and also a button for PasteBoard, 80 00:05:47.110 --> 00:05:52.400 which is a time-saving feature that we'll be discussing in a little bit. 81 00:05:52.400 --> 00:05:57.247 Now I'd just like to take a moment to touch on the overall organization of this 82 00:05:57.247 --> 00:05:58.600 home screen as well. 83 00:05:58.600 --> 00:06:01.589 This is loosely based on the UMD Vita template, so 84 00:06:01.589 --> 00:06:05.800 if you notice that this feels somewhat familiar, that is the reason. 85 00:06:05.800 --> 00:06:10.219 Now if looking at all of these screens is too much for you, 86 00:06:10.219 --> 00:06:14.637 there are just too many blue links here for you to look at, 87 00:06:14.637 --> 00:06:20.000 you can minimize these headers so that it looks a lot cleaner for you. 88 00:06:25.000 --> 00:06:29.500 Now along those same lines you may be looking at all of these blue links to 89 00:06:29.500 --> 00:06:34.300 activity screens and thinking this looks like a lot of data for you to enter, 90 00:06:34.300 --> 00:06:39.100 but that is not entirely the case because some of these screens are populated 91 00:06:39.100 --> 00:06:43.527 automatically through integrations with other campus systems, and 92 00:06:43.527 --> 00:06:46.400 I'll take just a moment to go over those now. 93 00:06:46.400 --> 00:06:50.000 So first there is an integration with the PHR system. 94 00:06:50.000 --> 00:06:54.135 This is going to populate all of your personal and contact information, 95 00:06:54.135 --> 00:06:57.200 your tenure and rank, and your Appointments at UMD. 96 00:06:57.200 --> 00:07:00.755 This data is updated every other Monday automatically and 97 00:07:00.755 --> 00:07:04.900 you should see information in the platform going back to 2010. 98 00:07:04.900 --> 00:07:09.248 Because this information is populated through an integration you cannot 99 00:07:09.248 --> 00:07:11.500 edit this data through the platform. 100 00:07:11.500 --> 00:07:14.731 So if you see anything that needs to be updated, for 101 00:07:14.731 --> 00:07:19.242 example if your office phone number or your room number are incorrect, 102 00:07:19.242 --> 00:07:24.000 you will need to contact your unit's PHR coordinator to get this updated. 103 00:07:24.000 --> 00:07:30.302 Next there are integrations with the Scheduled Teaching system, 104 00:07:30.302 --> 00:07:33.800 the SIS system, and CourseEvalUM. 105 00:07:33.800 --> 00:07:38.239 Both of these will be loaded 5 weeks after the end of each term. 106 00:07:38.239 --> 00:07:43.945 You will notice on the Course Evaluation screen that there are only 6 data points. 107 00:07:43.945 --> 00:07:48.941 Those are the data points that are asked for on your annual activity report, so 108 00:07:48.941 --> 00:07:53.181 if you want any additional data, like your students' comments, 109 00:07:53.181 --> 00:07:58.500 you can still go into the CourseEvalUM system to get that additional information. 110 00:07:58.500 --> 00:08:03.386 For these 2 screens, if you see anything that needs to be updated, 111 00:08:03.386 --> 00:08:08.804 you can contact your scheduling officer or the CourseEvalUM Help Center. 112 00:08:08.804 --> 00:08:13.623 The last integration we have is with the Kuali system for all of your grant 113 00:08:13.623 --> 00:08:18.210 activity that goes through the Office of Research Administration. 114 00:08:18.210 --> 00:08:23.124 This data will be loaded in February of each year with the previous calendar 115 00:08:23.124 --> 00:08:25.000 year's data. 116 00:08:25.000 --> 00:08:30.110 Currently you can see 2017 and 2018 in the platform, and 117 00:08:30.110 --> 00:08:33.920 you will be able to see data going back to 2010 after June. 118 00:08:36.442 --> 00:08:40.392 Now when you get into the platform you may also notice that there are other records 119 00:08:40.392 --> 00:08:43.162 already in Activity Insight for some activities. 120 00:08:44.172 --> 00:08:47.242 These records were pulled from the Literati system and 121 00:08:47.242 --> 00:08:49.055 will only go up to 2015. 122 00:08:49.055 --> 00:08:53.813 The university wanted to make sure that the faculty's effort to get 123 00:08:53.813 --> 00:08:56.734 data into Literati did not go to waste, so 124 00:08:56.734 --> 00:09:02.000 we pulled data out of that system before pulling the plug on that platform. 125 00:09:02.000 --> 00:09:06.917 Because the data did not come out of Literati the same way it went in, 126 00:09:06.917 --> 00:09:09.000 that data can be very messy. 127 00:09:09.000 --> 00:09:14.048 The UMD Activity Insight team has been working very hard over a year to get 128 00:09:14.048 --> 00:09:19.098 that data as clean as possible before loading it into Activity Insight, 129 00:09:19.098 --> 00:09:23.898 but there are still discrepancies, so you'll want to be sure to take 130 00:09:23.898 --> 00:09:28.500 a look at some point to verify that it is accurately represented. 131 00:09:28.500 --> 00:09:33.431 Again, keep in mind though, your immediate concern is the data for 132 00:09:33.431 --> 00:09:39.500 2019 activities, so you have plenty of time to verify that old Literati data. 133 00:09:39.500 --> 00:09:43.000 Now let's take a look at the platform itself. 134 00:09:43.000 --> 00:09:49.681 Once you click one of these blue screen links, let's just go to Professional and 135 00:09:49.681 --> 00:09:55.000 Campus Service and Committees, you will see a summary screen. 136 00:09:55.000 --> 00:09:59.563 These are records that were either ported in from Literati or 137 00:09:59.563 --> 00:10:02.698 records that you have entered manually. 138 00:10:02.698 --> 00:10:07.532 You'll want to take a look and make sure that all of this appears as you would 139 00:10:07.532 --> 00:10:12.212 want it to appear on a report, because everything that is in the system, 140 00:10:12.212 --> 00:10:16.000 however it looks is how it's going to look on your report. 141 00:10:16.000 --> 00:10:21.198 So if you notice that this record has lowercase letters in the title, 142 00:10:21.198 --> 00:10:25.244 you wouldn't want that to print on a report that way. 143 00:10:25.244 --> 00:10:29.480 So you can go into this record and update that information and 144 00:10:29.480 --> 00:10:33.072 then save your record so that it looks correct. 145 00:10:36.000 --> 00:10:38.895 Now let's take a look at entering new items. 146 00:10:38.895 --> 00:10:44.305 First you'll need to click Add New Item here in the upper right hand corner. 147 00:10:45.546 --> 00:10:49.716 This will open a form for you to fill in with information about your activity. 148 00:10:50.998 --> 00:10:53.408 The first thing that you may notice is that some of these 149 00:10:55.458 --> 00:10:58.789 fields may have red asterisks. 150 00:10:58.789 --> 00:11:01.477 That is because those are the required fields. 151 00:11:01.477 --> 00:11:07.348 In order to save your record, and for the system to know how to categorize and 152 00:11:07.348 --> 00:11:12.700 arrange your data, you have to fill in at least the required fields. 153 00:11:12.700 --> 00:11:17.300 You'll also notice that some of these fields are dropdowns. 154 00:11:17.300 --> 00:11:20.169 So for example, your Contribution Type, 155 00:11:20.169 --> 00:11:24.000 you can choose a variety of options to fit your activity. 156 00:11:24.000 --> 00:11:27.700 I'm just going to choose Campus Service-College. 157 00:11:27.700 --> 00:11:34.267 Now you may see some dropdown options that have an option to choose "Other." 158 00:11:34.267 --> 00:11:39.954 We want to encourage you to use "Other" as sparingly as possible. 159 00:11:41.026 --> 00:11:44.116 The reason is that these dropdown selections 160 00:11:44.116 --> 00:11:48.869 are what the platform keys off when organizing your data for reports. 161 00:11:48.869 --> 00:11:52.129 So if you choose "Other" for everything, 162 00:11:52.129 --> 00:11:57.598 instead of your activities going into the proper sections on your reports 163 00:11:57.598 --> 00:12:02.535 they will all be lumped together in one section titled "Other." 164 00:12:02.535 --> 00:12:07.500 Now this form also has an option to choose an Administrative Unit. 165 00:12:07.500 --> 00:12:12.642 So if you served on this position through a particular administrative unit or 166 00:12:12.642 --> 00:12:15.500 center on campus you can choose that here. 167 00:12:15.500 --> 00:12:21.402 Of course this field is not required, so if you served in a position off-campus or 168 00:12:21.402 --> 00:12:26.000 through multiple campus units you do not have to fill this in. 169 00:12:26.000 --> 00:12:30.809 Now you may often notice on some screens there is an option for, 170 00:12:30.809 --> 00:12:35.527 "Was this compensated or pro bono?" This is a question that 171 00:12:35.527 --> 00:12:39.520 won't make sense to a lot of departments on campus, so 172 00:12:39.520 --> 00:12:45.200 we have included this little question mark that you can click on for help. 173 00:12:45.200 --> 00:12:49.845 If you click on that you can see that most often this type of activity does not 174 00:12:49.845 --> 00:12:52.000 involve explicit compensation. 175 00:12:52.000 --> 00:12:56.967 It may be that activities involving non-campus committees, memberships, 176 00:12:56.967 --> 00:12:57.719 panels, or 177 00:12:57.719 --> 00:13:03.000 positions in professional organizations do not involve explicit compensation. 178 00:13:03.000 --> 00:13:08.096 In these latter cases this field would be set to "Compensated." 179 00:13:08.096 --> 00:13:12.373 Because most people are going to select "Pro Bono" for 180 00:13:12.373 --> 00:13:18.561 this we have defaulted this to "Pro Bono." Now we come to one of the most important 181 00:13:18.561 --> 00:13:24.400 sections that you'll find on every screen, and that is the Dates section. 182 00:13:24.400 --> 00:13:25.255 In order for 183 00:13:25.255 --> 00:13:30.556 the platform to really do what is intended to do in terms of reporting, and 184 00:13:30.556 --> 00:13:36.300 in order to save your entries, you must enter at least one date in these fields. 185 00:13:36.300 --> 00:13:41.500 So let's say that you had an activity that started in 2018. 186 00:13:41.500 --> 00:13:46.422 You can select January 2018, and then, say that your 187 00:13:46.422 --> 00:13:52.182 activity is going to continue in perpetuity until you step down or 188 00:13:52.182 --> 00:13:56.074 someone else is elected for this position. 189 00:13:56.074 --> 00:13:59.733 In that case you can leave the end date blank to 190 00:13:59.733 --> 00:14:03.500 tell the system that the activity is ongoing. 191 00:14:03.500 --> 00:14:09.586 Or if you had a very short activity, say it was a one day activity or 192 00:14:09.586 --> 00:14:13.681 a one week activity or a one month activity, 193 00:14:13.681 --> 00:14:18.996 you could select the month and the year and this would tell 194 00:14:18.996 --> 00:14:25.000 the system that your activity began and ended in the same month. 195 00:14:25.000 --> 00:14:30.548 The next section that you will see on this screen is for 196 00:14:30.548 --> 00:14:33.642 supporting documentation. 197 00:14:34.860 --> 00:14:38.332 This is another section that most people won't use, 198 00:14:38.332 --> 00:14:40.600 but you can if you should want to. 199 00:14:40.600 --> 00:14:45.741 For example, if you wanted to include a video clip of a television appearance or 200 00:14:45.741 --> 00:14:49.800 an award letter of some type, you could attach that here. 201 00:14:49.800 --> 00:14:53.164 It won't show up in reports, but for the sake of keeping as 202 00:14:53.164 --> 00:14:57.990 much of your information in one place you can include those things here if you like. 203 00:14:59.000 --> 00:15:02.578 Once you have filled in all the required information, and 204 00:15:02.578 --> 00:15:05.572 as much of the optional information as you like, 205 00:15:05.572 --> 00:15:09.733 you can click the Save button in the upper right and that will take you 206 00:15:09.733 --> 00:15:14.130 back to the summary screen where you can see your newly created record. 207 00:15:18.641 --> 00:15:22.906 Now let's talk about some time saving features that are built into the platform. 208 00:15:22.906 --> 00:15:27.171 First we're going to look at the Duplicate feature. 209 00:15:28.612 --> 00:15:32.242 You can use this if you have many records that are very similar. 210 00:15:32.242 --> 00:15:37.543 So let's say that you saved this position, let's see, 211 00:15:37.543 --> 00:15:41.922 Chair of Imaginary Committee 205 from February to March, and 212 00:15:41.922 --> 00:15:44.824 you were the co-chair the year before. 213 00:15:46.200 --> 00:15:53.076 You can click this selection box on the right hand side and then click Duplicate. 214 00:15:54.227 --> 00:15:59.349 This will create an exact copy of that record, and 215 00:15:59.349 --> 00:16:03.881 then you can simply go in here, change these dates so 216 00:16:03.881 --> 00:16:08.732 that it represents the previous year, change your position or 217 00:16:08.732 --> 00:16:14.564 any other information that may be slightly different, and then you can click Save. 218 00:16:14.564 --> 00:16:18.164 Now you created a new record in just a few seconds. 219 00:16:19.600 --> 00:16:23.616 Another time saving option you can use is the PasteBoard feature. 220 00:16:24.767 --> 00:16:32.000 You'll start by clicking Add New Item and then click the PasteBoard button. 221 00:16:32.000 --> 00:16:35.419 This opens a little note pad in the lower right hand corner. 222 00:16:36.730 --> 00:16:42.010 From here you can navigate to where you have been keeping your activities. 223 00:16:42.010 --> 00:16:46.770 A lot of people keep a Word document throughout the year with a list of their 224 00:16:46.770 --> 00:16:51.201 activities and then enter them all at once at the end of the year. 225 00:16:51.201 --> 00:16:57.527 I have my Sample Faculty CV here and you can surely use a CV or 226 00:16:57.527 --> 00:17:02.584 whatever type of document you choose to keep. 227 00:17:02.584 --> 00:17:07.088 So once you've opened this document you can navigate 228 00:17:07.088 --> 00:17:10.300 to the section that you want to enter. 229 00:17:10.300 --> 00:17:14.200 So we want to put in all of these records, let's say. 230 00:17:14.200 --> 00:17:18.709 You can highlight these and copy them and 231 00:17:18.709 --> 00:17:23.217 then you can go back into the platform and 232 00:17:23.217 --> 00:17:28.000 paste them into your PasteBoard box here. 233 00:17:28.000 --> 00:17:32.917 From here you can start filling in the drop down boxes. 234 00:17:34.794 --> 00:17:40.304 So I know that this was a department and this says my role was Member. 235 00:17:42.815 --> 00:17:45.445 I like to delete the information as I enter it so 236 00:17:45.445 --> 00:17:46.835 I know what I've already entered. 237 00:17:48.506 --> 00:17:55.716 And then from here you can drag and drop this information into the other fields. 238 00:17:58.500 --> 00:18:02.424 Now, drop down boxes won't populate if you drag and drop, so 239 00:18:02.424 --> 00:18:05.000 you'll have to choose those manually. 240 00:18:05.000 --> 00:18:12.000 But everything else you can drag and drop or cut and paste. 241 00:18:12.000 --> 00:18:17.092 And then you can simply click Save and Add Another and 242 00:18:17.092 --> 00:18:22.069 then it'll pop your Pasteboard box back up here and 243 00:18:22.069 --> 00:18:26.929 you can just continue to enter your records in this 244 00:18:26.929 --> 00:18:31.000 fashion until you've entered them all. 245 00:18:31.000 --> 00:18:35.732 This is a much faster and easier way than going back and 246 00:18:35.732 --> 00:18:40.045 forth between the platform and your document and 247 00:18:40.045 --> 00:18:42.900 typing in manually each entry. 248 00:18:42.900 --> 00:18:46.200 Now let's talk about running reports. 249 00:18:46.200 --> 00:18:53.851 To to run a report you can choose the Rapid Reports button over here. 250 00:18:53.851 --> 00:18:57.879 You can also choose Reports, this is pretty much the same thing, 251 00:18:57.879 --> 00:19:02.048 it just opens up the Reports window in another totally new window, but 252 00:19:02.048 --> 00:19:06.852 when you click Rapid Reports it gives you a little pop-up box in the same screen, 253 00:19:06.852 --> 00:19:08.500 which is slightly faster. 254 00:19:08.500 --> 00:19:12.490 Right now you only have access to one report or 255 00:19:12.490 --> 00:19:16.273 any custom report vidas that you may make. 256 00:19:18.054 --> 00:19:20.803 We're just going to use the Annual Activity Report, 257 00:19:20.803 --> 00:19:24.600 that should be the only one that you see in the system when you first login. 258 00:19:24.600 --> 00:19:28.301 Next you'll need to choose your dates. 259 00:19:28.301 --> 00:19:32.306 Now normally you're going to choose just the one year for 260 00:19:32.306 --> 00:19:35.400 which you're running your annual report. 261 00:19:35.400 --> 00:19:39.544 If you wanted to view all of the data that you have in the platform, so 262 00:19:39.544 --> 00:19:44.054 that you can validate your old data, you can select the year you started at 263 00:19:44.054 --> 00:19:48.300 the University of Maryland and select today's date as the end date. 264 00:19:48.300 --> 00:19:52.588 For right now I'm just going to select the year 2018 so 265 00:19:52.588 --> 00:19:55.400 that I can review my integrated data. 266 00:19:55.400 --> 00:19:58.300 Next select the file format. 267 00:19:58.300 --> 00:20:02.798 I like to use the Word doc format so that I can rearrange or 268 00:20:02.798 --> 00:20:05.400 edit the information if I want. 269 00:20:05.400 --> 00:20:09.800 Keep in mind, any changes you make on your output report will not 270 00:20:09.800 --> 00:20:14.117 transfer to the platform, so you can rearrange all you like and 271 00:20:14.117 --> 00:20:17.800 not worry about messing up your data in the platform. 272 00:20:17.800 --> 00:20:24.000 Once you've made your selections go ahead and click Run Report. 273 00:20:24.000 --> 00:20:29.689 Depending on your browser settings this will either 274 00:20:29.689 --> 00:20:35.300 download your report or open it automatically. 275 00:20:35.300 --> 00:20:40.079 I'm just going to go ahead and 276 00:20:40.079 --> 00:20:43.329 open this report and 277 00:20:43.329 --> 00:20:48.500 it will open in a Word document. 278 00:20:50.000 --> 00:20:53.644 Now you can use your report to validate your integrated data and 279 00:20:53.644 --> 00:20:56.200 determine where data needs to be filled in. 280 00:20:56.200 --> 00:21:00.340 So if you take a look at this first section you will see this is where all of 281 00:21:00.340 --> 00:21:01.375 your personal and 282 00:21:01.375 --> 00:21:06.000 contact information has been automatically loaded from the PHR integration. 283 00:21:06.000 --> 00:21:09.420 You can check here to make sure that your name is spelled correctly, 284 00:21:09.420 --> 00:21:12.300 your tenure home is correct, and things of that nature. 285 00:21:12.300 --> 00:21:16.187 Next you will see your Credit-Based Instruction and 286 00:21:16.187 --> 00:21:18.700 Course Evaluation information. 287 00:21:18.700 --> 00:21:23.500 These come from those integrations with SIS and CourseEvalUM. 288 00:21:23.500 --> 00:21:28.793 You will notice that the 6 data points that you're asked for on your annual 289 00:21:28.793 --> 00:21:34.356 report are filled in in the table format that you normally use for this report. 290 00:21:35.508 --> 00:21:39.538 Moving along you'll see that there are sections that have headers, but 291 00:21:39.538 --> 00:21:41.663 might not have information in them. 292 00:21:41.663 --> 00:21:46.328 This is where you can use this report to see where you need to enter your 293 00:21:46.328 --> 00:21:47.300 activities. 294 00:21:47.300 --> 00:21:52.139 So, for example, if you see that you don't have anything under Section C, 295 00:21:52.139 --> 00:21:53.727 Non-Credit Seminars, 296 00:21:53.727 --> 00:21:58.111 but you know that you have taught 5 non-credit seminars this year, 297 00:21:58.111 --> 00:22:03.200 then you know you still need to go into the platform and enter those activities. 298 00:22:03.200 --> 00:22:07.544 You can go down the report making note of where you need to go in and 299 00:22:07.544 --> 00:22:11.808 enter your activities, or you can go step by step and say okay, 300 00:22:11.808 --> 00:22:15.993 I need to enter non-credit seminars, go into the platform, 301 00:22:15.993 --> 00:22:21.224 enter your non-credit seminars, come back, maybe cross this out or delete 302 00:22:21.224 --> 00:22:26.800 it from your report so that you know that you've already addressed that section. 303 00:22:26.800 --> 00:22:31.595 Of course, because this format is created for all schools and departments 304 00:22:31.595 --> 00:22:36.400 across campus, there may be sections in here that are not relevant to you. 305 00:22:36.400 --> 00:22:40.500 You can, of course, just skip over those sections. 306 00:22:40.500 --> 00:22:45.286 And then you can, like I said, just go down the entire report until 307 00:22:45.286 --> 00:22:50.004 you get to the end and have entered everything into the platform. 308 00:22:53.567 --> 00:22:57.000 Alright, and that is all that I have for you today. 309 00:22:57.000 --> 00:23:00.303 Just a reminder, you can find pretty much all of 310 00:23:00.303 --> 00:23:03.773 the information you should need on our portal, or 311 00:23:03.773 --> 00:23:09.225 if you need one on one help you can reach the UMD Activity Insight team by phone or 312 00:23:09.225 --> 00:23:14.703 email or come by to see us during our office hours in the Toll Physics building. 313 00:23:14.703 --> 00:23:19.078 Thank you for your time today, and have a great rest of your day!