Faculty members may elect to describe the impact of disruptions (external circumstances) on their work as part of the promotion and tenure review process through their Personal Statements, CV annotations, and documentation (e.g., notification of contract/grant cancellations from funding agencies).
Personal Statement
Faculty can elect to include the impact of disruptions on their research/ scholarship/ creative works, teaching and mentoring, and service activities as part of their personal statement that is included in the dossier and goes out to external letter writers.
Examples of disruptions may include, but are not limited to, grant/contract termination, funders no longer support the a particular domain or type of research/scholarship/creative work, supply chain or procurement challenges that have negatively impacted productivity or ability to conduct research, the discontinuation and/or removal of public data collection activities and datasets.
CV Annotation
Faculty members may elect to annotate their CV that is submitted for tenure and/or promotion reviews. OFA recommends the below annotation for grant/contract cancellations/terminations.
After the normal citation for a grant, contract, or award, include an asterisk (*) by the end date for period of the award, and, following the citation include a note similar to the following example: *Note: This grant/contract/award was terminated on [date of termination] by [name of funding agency terminating the award] due to [reason provided, if any, by the funding agency; if no reason provided, indicate “for unknown reasons.”].
Notice(s) from Granting / Contracting Agencies
Candidates may elect to include in their review materials, as evidentiary documentation, the official notice(s) received from funding entities cancelling/terminating their grants and/or contracts, or requests for modifications to their grants/contracts. If provided, such notices would remain internal to the University and not shared with external evaluators (e.g., external letter writers). These would be included in the Supplemental Materials dossier.