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Generating the University CV

Quick Start Guide

For best results, prepare your CV in the official CV format using the preconfigured "University CV" report available in Faculty Success. Since much of your recent activity is already documented through the annual reporting process, you’re well-positioned to generate a University-formatted CV with minimal additional effort.

Using this report ensures your activities are automatically placed in the appropriate sections and that any irrelevant sections or subsections are excluded. For added flexibility, you can choose the Microsoft Word (.doc) output format, allowing you to fine-tune the content and formatting to best reflect your accomplishments. 

Step by Step Guide

Follow these steps to quickly create your CV in the official University format:

  • Navigate to the Reports section: In Faculty Success, click on Reports in the top red navigation bar.
  • Select the University CV report: Scroll through the list of available reports and click on University CV
    • Important: Do not use the Vita option found under the "Create A New Report" section-this report is not configured in the University of Maryland's CV format.
  • Set the date range: Specify the desired date range for the report.
    • Administrators: Click Change Selection under Individuals to Include to select yourself. By default, the system runs the reports for all faculty you have access to.
  • Set the Publication and Presentation Numbering report option. Options available are Unnumbered, Numbered in reverse chronological order, or Numbered in chronological order.
  • Choose the file format: Leave the File Format of Microsoft Word (.doc)
  • Run the report: Click Run Report to generate your CV. The file will download automatically - check your browser's Downloads folder
  • Review and Refine: Open the Word document and review the generated content. Make any necessary edits or adjustments, to ensure the CV reflects your accomplishments accurately and is tailored for your intended use.

Recent Enhancements

Exclude Unwanted Appointments

Faculty can now choose to exclude specific appointment records from appearing in their CV:

  • Navigate to the Appointments at UMD (Imported Data) activity screen.
  • Open any appointment record you wish to exclude.
  • Select the “Exclude from University CV” checkbox and save.

These records will no longer appear the next time you generate your CV.

Add Official Pre-2001 Appointments

UMD appointments prior to the 2001 launch of the PHR system are not automatically added to Faculty Success. If they are needed in the CV, faculty can add them manually using the Other Appointments activity screen. The Include in University CV (pre-PHR Appointment) field on that screen is used to identify if the activity record should be included in the Academic Appointments section of the University CV, or the Administrative Appointments section of the University CV (or not included at all). This indicator should not be used for unofficial affiliate appointments from before 2001.

Administrative Appointment Titles, PHR v Workday

It is worth noting that the titles in the PHR system for faculty with administrative appointments were presented as a conjunction of the academic and the administrative appointments, as one entry (e.g., "Professor & Dean"). In Workday, adminstrative and academic appointments are represented in two separate appointment title entries. In the generated University CV from Faculty Success, while Faculty Success does work to merge chronologically adjacent appointments into one entry in the generated CV, the system is not able to merge appointments with the two styles of titling (e.g., the report may contain a "Professor & Dean" entry as well as a Professor entry and a Dean entry).

Courses Taught at Other Institutions

Faculty can now document courses they taught at other institutions prior to joining the University of Maryland faculty. The University CV includes courses taught over the past five years. The new Scheduled Teaching at Other Institutions activity screen can be used to manually add the courses that were taught at other institutions.

Brief Descriptions in Citations

Many activity records now support two types of descriptions:

  • A brief description, suitable for concise inclusion in the University CV.
  • An expanded description, used in other reports such as annual activity reviews.

This allows for greater flexibility in tailoring the content of your CV while maintaining richer detail for other reporting needs. The brief description is included in the University CV. The one exception is the Professional and Extension Education activity screen, where for entries of type 'Major Extension Program,' the major extension program description is included in the University CV and all other full-service Faculty Success reports.

Include Total Anticipated Award Amount

Beginning in late 2024, the Office of Research Administration (ORA) started including Total Anticipated Dollars in the Kuali Research data integrated with Faculty Success.

  • For awards with activity in 2024 and 2025, this value now appears on the ORA-Managed Awards  and the Active ORA-Managed Awards activity screens.
  • It is automatically included in the University CV to provide a more complete picture of externally funded research.
  • The percent faculty share is now also included in the University CV.

Numbering Publications and Presentations

Within each sub-section that pertains to publications as well as presentations, it is now possible to set a report option for numbering the entries. Options available are to keep the entries within the sub-section unnumbered (entries are presented in reverse chronological order); numbered in reverse chronological order; or numbered in chronological order. This option is set on the report generation page, just below the date fields. The default value is Unnumbered. The same numbering scheme is applied throughout the generated CV for sections that involve Publications, Presentations or Professional and Extension Publication entries.

About the University CV Report

All campus-level evaluations require faculty to submit their curriculum vitae (CV) in the official University CV format. This format is mandatory for all candidates undergoing promotion and tenure review. Beginning with the 2025–2026 academic year, this updated template will be the required format for promotion processes. Candidates may annotate their CVs to provide additional context (e.g., identifying student authors, indicating the order of authorship) and may remove irrelevant content (e.g., certain publication types or activities not applicable to their discipline).

Traditionally, faculty members created their University-formatted CV by visiting the University CV Template page on the Office of Faculty Affairs website, downloading a Microsoft Word template, and manually entering their information. Alternatively, some used the Faculty Success system to generate a University-formatted CV based on their recorded activities. However, many faculty members reported difficulties using the Word template, particularly around formatting and determining the appropriate placement of specific activities.

To address these challenges, the Office of Faculty Affairs partnered with an ad hoc committee of faculty and college administrative staff during Summer 2024 to identify issues with the original template and implement improvements. This collaborative effort led to the development of a new University CV Template, which was released in October 2024. Beginning with the 2025–2026 academic year, this updated template will be the required format for promotion processes. 

The University CV Template (PDF) is intended as a reference to review the required structure and formatting. However, it is not designed to be used as a working template. Faculty are strongly discouraged from manually creating their CV by editing the PDF or using alternative formats. Instead, generating your CV through Faculty Success ensures proper formatting and alignment with University expectations.

An annotated version is also available. It offers detailed guidance on each section of the CV, along with sample citations and explanations to support accurate and consistent formatting.

A sample CV in the official University format has been created using a fictional faculty member named Sample Faculty at the University of Maryland. This example serves as a reference for how to structure and format your own CV in the official University format.