Candidate Notification of AEP Decision

Unit Level and Non-Departmentalized Colleges / Schools

When both Unit Head & Committee vote negatively

• Candidate notified by Unit Head and Dean
  • Unit Head describes votes, decision, rationale of committee & Unit Head. Letter is sent within two weeks of decision. The committee chair and committee members may review the letter.
  • Dean or Associate Provost confirms review was conducted appropriately and that promotion is denied. Letter is sent within one month. Review of the letter is not required.
• Letters are placed in front of dossier, and entire dossier sent to Dean's Office.

When either / both Unit Head and committee vote positively

• Candidate notified by Unit Head
  • Unit Head describes votes, decision, rationale of committee & Unit Head. Letter is sent within two weeks of Unit Head's decision.
• Letter is placed in dossier as usual.

College Level (for Departmentalized Colleges / Schools)

Cases of appointment or promotion to the second / mid level end here.

When either / both Dean & committee vote negatively

• Candidate is notified by Dean
  • Dean describes decision and rationale of committee and Dean. Letter is sent within two weeks of Dean's decision. The committee chair and committee members may review the letter.
• Letter is placed in dossier as usual.

When both committee and Dean vote positively

• Candidate may optionally be notified by Dean
  • Dean describes the votes, decision and rationale of the committee and Dean. Letter is sent within two weeks of Dean's decision.
• Letter is placed in dossier as usual. 

Campus Level (for cases of appointment or promotion to third level in a PTK title series)

Candidate is notified of Provost's decision by Associate Provost

When decision is negative

• Associate Provost notifies candidate of decision. Letter is sent within two weeks of Provost's decision.
• Letter is placed in front of dossier, which is then placed in the candidate's personnel file.

When decision is positive

• Candidate is notified by Associate Provost.
• Associate Provost notifies candidate of Provost’s decision and effective date of promotion. Letter suggested to be sent within two weeks of Provost’s decision.
• Letter is placed in front of dossier, which is then placed in the candidate's personnel file.