This schedule provides an estimated timeline of the APT review process, and it does not include every detail of the process. The review process is roughly one year in duration, and typically begins in the Spring prior to the review year.
Faculty
Winterterm
Prepare / update CV. Prepare personal statement. Develop list of external evaluators. Choose materials that will be sent to external evaluators.
Administration
Winterterm
Begin developing list of faculty who will be reviewed in the fall. Double-check for joint appointments and for non-mandatory reviews.
Staff
Winterterm
Finalize this year's dossiers for uploading to Faculty Affairs website. Make dossiers searchable. Add bookmarks, password. Set dossier display. Upload to Faculty Affairs website.
Gather preliminary materials (e.g., promotion criteria, reputation of publication outlets) for next year's dossiers.
Spring
Prepare / update teaching portfolio and supplemental dossier materials, such as selected publications.
Spring
Choose and prepare materials to be sent to external evaluators. Request external evaluations.
Spring
For each candidate, set up transmittal form. Prepare letter log. Prepare student evaluation of teaching summary tables. Prepare citation counts.
Summer
Summer
Schedule committee meetings. Follow up with external evaluators as needed.
Summer
Begin dossier for each candidate. Update letter log; add external evaluator letters as they are received.
Fall
Create CV addenda as needed.
Fall
Committee members prepare Summary Statement of Professional Achievements and provide this, along with other non-evaluative materials for candidate's review / signature. Department and College-level review committee meetings held. Notify candidates. Chairs / Deans write evaluative letters.
Fall
Update transmittal forms with meeting dates, votes. Add committee reports and Chairs', Deans' letters to dossier as they become available.