Candidate Notification of APT Decision

Department Level

• When both chair & committee vote negatively
  • Candidate notified by department chair and dean
    • Department chair describes votes, decision, rationale of committee & chair. Letter is sent within two weeks of chair's decision, by certified mail. The committee chair may review the letter; committee members may review optionally.
    • Dean confirms review was conducted appropriately and that promotion is denied. Letter is sent within one month, by certified mail. No one reviews the letter.
  • Letters are placed in front of dossier, and entire dossier sent to Faculty Affairs
• When either / both chair and committee vote positively
  • Candidate notified by department chair
    • Department chair describes votes, decision, rationale of committee & chair. Letter is sent within two weeks of chair's decision.
  • Letter is placed in dossier as usual

College Level

• When either / both dean & committee vote negatively
  • Candidate is notified by dean
    • Dean describes decision and rationale of committee and dean. Letter is sent within two weeks of dean's decision. The committee chair may review the letter; committee members may review optionally.
  • Letter is placed in dossier as usual
• When both committee and dean vote positively
  • Candidate may optionally be notified by dean
    • Dean describes the votes, decision and rationale of the committee and the dean. Letter is sent within two weeks of dean's decision.
  • Letter is placed in dossier as usual

Campus Level

• For all cases
  • Candidate is notified by Associate Provost
    • Associate Provost notifies candidate of decision. Letter is sent following the decision of the President
  • Letter is placed in the dossier before the president's letter

President

• When decision is negative
  • Candidate is notified by President
    • President notifies candidate of decision, and in the case of a mandatory review, of termination date. Letter is sent within two weeks of President's decision, by certified mail.
  • Letter is placed in front of dossier, which is then placed in the candidate's personnel file
• When decision is positive
  • Candidate is notified by President
    • President notifies candidate of decision and effective date of promotion. Letter is suggested to be sent within two weeks of President's decision.
  • Letter is placed in front of dossier, which is then placed in the candidate's personnel file