Adding Names to Website Lists
The website includes individuals in a number of categories. For example, an individual might be the recipient of a university-level award, or a committee member, or a member of the OFA staff.
To create a Person record
- Choose Person from the Add Content menu.
- Add their name and college. College is chosen from a taxonomy list, so if you type arc and press enter, you would see ARCH. If you type ar and press enter, you would see both ARCH and ARHU.
- For faculty members, add their department, using the full department name (e.g., Department of Physics). If the individual has a joint appointment, add the second department in the second block.
- If the individual is retired or deceased, or has left the university, choose the appropriate item from the status taxonomy. Your choice will be added beside the person's name automatically.
- If a bio is appropriate, add the bio. Remember to paste unformatted text (ctrl-shift-v for a windows machine).
- If a photo is appropriate, as with a current award winner, add the photo.
To add the Award information
- Click on the Award section to open the tab.
- The award name is chosen from a list of award types, so if you type dis and press enter, you would see awards that include those characters, and you can choose the appropriate award.
- Enter the award date. Some awards are for a specified time period, such as the Academic Leadership Program Scholars. Other awards, such as the Board of Regents award, have a date which is just the year in which the person received the award. If you aren't sure what to enter, open a new tab and look at the award listing. The award date must always follow the pattern of previous awardees, or the individual won't show on various lists.
- If applicable, enter the Award Detail. This is just a text box, rather than a taxonomy, so use appropriate capital letters.
To add Promotion and Tenure information
- Click on the Promotion and Tenure section to open the tab.
- The Promotion and Tenure Awards information comes from a taxonomy. So for example, if you type prom, you'll have a choice of Promotion to Highest Rank, Promotion to Librarian IV, or Promotion to Professor. The only other choices are Tenure Awarded and Permanent Status Awarded.
- Make sure the Promotion and Tenure Year is correct, and click Save.
When you press Save, the person will automatically be added to the appropriate list.