How do I add collaborators? Why does the collaborators section on some screens ask me to enter two names on one line?

On a number of data screens, you are able to identify one or more collaborators involved in your activity.

On many of these screens, you are given the choice of selecting the collaborator from a list of Faculty Success users at the University of Maryland, or entering their name in the spaces to the right of the drop-down.

When you select the collaborator from the list of Faculty Success users, you create a read-only copy of the activity in that user's data. This can be a helpful way to shortcut data entry for your collaborators but it does leave them with an activity that they cannot edit nor delete.

One activity screen that does NOT have this feature is the Publications screen. This is due to the high probability of incorrectly associated record creation through the Import Publications process.

In pilot testing with Faculty Success and the Import Publications feature with this record linking capability turned on, it was found that faculty would import from a service like Web of Science, get a whole long list of matches and then quickly click through the screens to complete the import. This led to many many publications being linked to UMD faculty with common last names since many of the import services only reference the first initial. The linked publications cannot be edited or deleted by the linked faculty member, which thereby left them with many erroneous entries in their Publications records.

If you have publications that you've entered into Faculty Success and you'd like to share the records with your UMD collaborators, reach out to the Faculty Success team (fs-help@umd.edu) and we can work with you to share those records.