Sample Language for Cases of Denial of Promotion
The eligible voting members of the Department met on Month Day, Year to consider your case for promotion. The vote to endorse your promotion was X yes and Y no with Z mandatory abstentions. This vote, to deny your promotion, reflected concerns about … . Regrettably, I concur with the decision. I am forwarding your dossier to the Dean for review of the evaluative procedures.
Sample Language for Letters of Review for Adherence to Due Process
As you know, the faculty and Chair of the Department of ... have recommended against promoting you to the rank of ... The University APT Policy requires me, as Dean of the College of ..., to “review the case to ensure that the candidate has received procedural and substantive due process.” I have carefully examined your case and find no evidence of procedural or substantive due process errors during the review.
I, therefore, accept the judgment of the Department AEP Review Committee and the Chair that you not be promoted to the rank of … at this time. I hope and trust that your continued efforts in … will warrant promotion at a later date.
Sincerely,
Dean X