In Winterterm:
Faculty
Prepare / update CV. Prepare personal statement. Develop list of external evaluators. Choose materials that will be sent to external evaluators.
Administration
Begin developing list of faculty who will be reviewed in the fall. Double-check for joint appointments and for non-mandatory reviews.
Staff
Finalize this year's dossiers for uploading to Faculty Affairs website. Make dossiers searchable. Add bookmarks, password. Set dossier display. Upload to Faculty Affairs website.
Gather preliminary materials (e.g., promotion criteria, reputation of publication outlets) for next year's dossiers.
In Spring:
Faculty
Prepare / update teaching portfolio and supplemental dossier materials, such as selected publications.
Administration
Choose and prepare materials to be sent to external evaluators. Request external evaluations.
Staff
For each candidate, set up transmittal form. Prepare letter log. Prepare student evaluation of teaching summary tables. Prepare citation counts.
In Summer:
Administration
Schedule committee meetings. Follow up with external evaluators as needed.
Staff
Begin dossier for each candidate. Update letter log; add external evaluator letters as they are received.
In Fall:
Faculty
Create CV addenda as needed.
Administration
Committee members prepare Summary Statement of Professional Achievements and provide this, along with other non-evaluative materials for candidate's review / signature. Department and College-level review committee meetings held. Notify candidates. Chairs / Deans write evaluative letters.
Staff
Update transmittal forms with meeting dates, votes. Add committee reports and Chairs', Deans' letters to dossier as they become available.