Contents

The Structure of Reviews

Equity and Fairness in the Review Process

Proactive Procedure

Procedures to Follow When There are Observed Actions of Concern

Promotion and Tenure Deliberations: Memo from Associate Provost for Faculty Affairs

Useful Definitions

APT Review Committee

Advisory Subcommittee

Joint Appointment

Quorum

Votes possible for consideration of appointment, promotion or tenure based on criteria

Voting at the Unit (First Level) Level

Voting by faculty with joint appointments

Timeline for the APT Process

The Review Process

Third-Year Review

Review for Tenure and/ or Promotion

Withdrawal from Consideration

Denial

The Candidate’s Responsibilities

The Curriculum Vitae

Addenda to the CV

The Personal Statement

Optional COVID-19 Impact Statement

Teaching Portfolio

Supplemental Materials

Appointment Considerations

Modified Tenure Criteria and Agreements

Information about Joint Appointments

Appointment split between two independent tenure granting Units (Departments, Schools, Colleges)

Appointment split between tenure home and a “permanent” (non-affiliate) appointment in a secondary Unit.

Appointment split between tenure home and a temporary (affiliate) appointment in a secondary Unit.

Appointments to senior faculty ranks

Expedited Appointments

Steps in the Review of Faculty

Promotion or New Appointment with Tenure

Emerita / Emeritus

Reappointment to College Park Professor

New Appointment to Professor of the Practice

Reappointment to Professor of the Practice

Unit (First Level) APT Review Committee Members

External Evaluators

Sample Letter to External Evaluators

Reputation of Publication Outlets

Peer Evaluation of the Candidate’s Teaching

Summary Statement of Professional Achievements

Candidate Review of Non-Evaluative Materials

Report of the Department (First Level) APT Review Committee

The Unit (First Level) APT Review Committee’s Responsibilities

Unit Chair (or Dean in Non-Departmentalized Colleges)

Peer Evaluation of Teaching

Chair's Letter

Denial at the Department (First Level) Review

The Chair’s Responsibilities

College APT Review Committee Members

The College (Second Level) APT Chair and Review Committee’s Responsibilities

Dean

Dean’s Letter

Dean’s Notification to Candidate

The Dean’s Responsibilities

The Campus (Third Level) APT Review Committee’s Responsibilities

Professor of the Practice

Emerita / Emeritus Status

College Park Professor

University of Maryland Professor

Appointing UMB Faculty as University of Maryland Professors

Denial at the Unit (First Level) Review

Moving Through Higher Levels of Review

When Issues Arise During the Review Process

Appeals Process for Denial of Promotion

Grounds for Appeals

The Appeals Process

Overview

Gathering Materials for the Dossier

Creating the Dossier

Bookmarks

Password Protection

Searchable Text

Candidate Verification Page

Elements of the Dossier

Creating the Teaching Portfolio

Creating the Supplemental Materials File

Uploading the Dossier and Other Files

Forms & Templates for the Dossier

Candidate Notification of APT Decision

What’s in the Dossier for Different Cases?

Sample Message Requesting Availability

Sample Letter to External Evaluator (Tenure and Promotion)

Sample Letter to External Evaluator (Promotion to Full Professor)

Sample Language for Cases of Denial of Promotion

Sample Language for Letters of Review for Adherence to Due Process

For letters to Associate Professors:

For letters to Assistant Professors and untenured Associate Professors undergoing mandatory review:

Template for Student Feedback on Course Experiences