Preparation for promotion review begins when the candidate accepts an appointment in the Unit (i.e., signs a faculty employment contract with the University) (AEP Guidelines, Sections II.C. & IV.A.). The Head of the Unit in which the candidate has their primary appointment or greatest percentage FTE shall (a) meet with the candidate and provide a copy of the Unit’s AEP plan and promotion criteria by which the candidate will be evaluated (AEP Guidelines, Section II.B), and (b) appoint a mentor (AEP Guidelines, Section V.B.) and provide the candidate with a copy of the Guide for Mentors and Mentees. The Unit Head shall also regularly meet with each PTK faculty member and provide written feedback following the meeting. Such meetings should occur no less frequently than every two years.
It is the Unit Head’s responsibility to ensure implementation of the Unit’s plan for peer evaluation of teaching for every instructional candidate. It is recommended that peer evaluations of the candidate’s teaching be conducted regularly by faculty members. Peer evaluation reports should be made available to the candidate, and any response by candidates should be filed with the Unit Head for inclusion in the AEP dossier.