- Inspect dossiers for accuracy, completeness and conformity to these guidelines.
- Ensure that the Unit AEP Review Committee decision meeting is properly conducted, that discussion and evaluation of the candidate is impartial, fair, and unbiased, and that the appropriate material is available to eligible voting faculty.
- Write a letter to the NLA making an independent judgment about each promotion case, including the Unit’s promotion criteria and, for those candidates who do not pass the initial level of review, providing sufficient information for the NLA to determine that the review was conducted appropriately.
- Answer questions posed by upper-level review committees.
- Notify candidates in writing, summarizing the Unit Head’s and Unit AEP Review Committee’s decisions and reasoning, and the numeric vote within two weeks of the Unit Head’s decision (See example in Appendix). In cases of new appointments to mid-/third levels, inclusion of the vote count is not required. A copy of this summary letter should be available for faculty members who participated in the deliberations who wish to see it, and it should be included in the dossier.
- If candidates withdraw from the process, forward a copy of the letter of withdrawal to the Dean and the Associate Provost for Faculty Affairs.
- Review the Unit’s Plan of Organization and AEP plan to ensure they contain sufficient procedural guidelines for the conduct of reviews, and that the review conforms to the guidelines.
- Keep informed of changes in the AEP Guidelines and Manual and all new policies related to the appointment, evaluation and promotion of PTK faculty and disseminating these changes to the faculty. The Office of Faculty Affairs web page should be consulted for updates: www.faculty.umd.edu/policies.
- Oversee the creation and/or updating of Unit AEP policies in conformance with the standards set forth in the AEP Manual and Guidelines, as well as other policies and rules related to the appointment, evaluation and promotion of PTK faculty.
- Meet with new PTK faculty members to provide AEP information, such as Unit and University policies, this Manual, Unit promotion criteria, the Guide for Mentors and Mentees, and the Unit’s mentoring plan. Subsequently, Unit Heads should notify faculty members of changes to this information.
- Oversee regular periodic peer evaluations of full-time PTK Instructional Faculty.
Last Update
07/19/2024