Check the accuracy of information on the transmittal form carefully, particularly the record of votes, the dates of meetings, and the type of appointment (e.g., nine month, twelve month, etc.). For new appointments, a separate letter with the proposed salary and start dates must be sent to the Office of Faculty Affairs when the dossier is uploaded to the APA system (See New Faculty Appointment Form in Appendix).
Candidate’s Name: Give the candidate’s full legal name.
UID No: Never disclose Social Security Number – list University ID number.
Summary of Votes: Record the number of: (1) positive votes, (2) negative votes, (3) mandatory abstentions, (4) voluntary abstentions, and (5) absences due to leaves, illnesses, etc. The sum of the numbers in categories 1- 5, which will be automatically calculated on the transmittal form, should equal the total number of faculty members eligible to vote in the relevant AEP body. Numbers recorded on the transmittal form must match numbers reported in AEP Review Committee Reports.