If both the Department APT Review Committee’s and the Chair’s recommendation are negative, the Chair must inform the candidate by letter sent by electronic and certified mail within two weeks of the date of the decision by the Chair. The letter should state the faculty decision and the administrator’s decision and summarize briefly in general terms the reason for the denial. This letter should include the APT vote (APT Policy IV.D; see Appendix for examples).
The Department forwards the case only to the Dean. The Dean will review the case to ensure that the candidate has received procedural and substantive due process. If not, the Dean will remand the case to the Department to reconsider. If no error has occurred, the Dean must write a letter to the candidate, copying the Unit head, (a) stating that the case has been reviewed to ascertain that there was no violation of substantive or procedural due process, and (b) where appropriate, specifying the date of termination of employment (APT Policy Section IV.A.5). The letter must be sent by certified mail. This concludes the review process of the case. For examples of possible wording for notification letters, see the Appendix. A copy of these letters and the dossier should be sent to the Associate Provost for Faculty Affairs.
In the case of non-departmentalized Colleges, if both the College (First Level) and Dean’s recommendation are negative, the Dean must inform the candidate by letter sent by certified mail within two weeks of the date of the decision by the Dean. The letter should state the faculty decision and the administrator’s decision and summarize briefly in general terms the reason for the denial. This letter should include the APT vote (APT Policy IV.D; see Appendix for examples).
The College forwards the case only to the Office of Faculty Affairs. The Associate Provost for Faculty Affairs will review the case to ensure that the candidate has received procedural and substantive due process. If not, the Associate Provost for Faculty Affairs will remand the case to the College to reconsider. If no error has occurred, the Associate Provost must write a letter to the candidate, copying the Dean head, (a) stating that the case has been reviewed to ascertain that there was no violation of substantive or procedural due process, and (b) where appropriate, specifying the date of termination of employment (APT Policy Section IV.A.5). The letter must be sent by electronic and certified mail. This concludes the review process of the case. For examples of possible wording for notification letters, see the Appendix.
If the decision of the Dean is to remand the case back to the first level for reconsideration, the Dean will consult with the Associate Provost for Faculty Affairs regarding the terms and conditions for the re-review. After the consultation, the Dean will issue a written letter regarding the terms of the re-review. A copy of the letter will be included in the dossier as part of the record of the review.
If the decision of the Associate Provost for Faculty Affairs is to remand the case back to the first level for reconsideration, the Associate Provost for Faculty Affairs will consult with the Senior Vice President and Provost regarding the terms and conditions for the re-review. After the consultation, the Associate Provost for Faculty Affairs will issue a written letter regarding the terms of the re-review. A copy of the letter will be included in the dossier as part of the record of the review.
The Office of Faculty Affairs is available for consultation or advice in matters pertaining to this process.
The Dean should retain the dossier in case there is an appeal.