This report has two separate parts, neither of which is shown to the candidate. In addition, the Unit AEP Review Committee may include an optional Minority Report in cases of major disagreement with the substance of the report. All parts of the report are incorporated into the dossier sent by the Unit Head to higher levels of review.
The first part is the Unit AEP Review Committee Meeting Report, describing the decision meeting. Minimally, it should contain the discussions, the exact vote and any Unit rules about the number of votes required for a positive recommendation, and the meeting date.
The second part is the Evaluative Report, which may be completed by an Advisory Subcommittee. The Evaluative Report evaluates - in light of the Unit’s promotion criteria and the candidate’s job duties and responsibilities as set forth in their contract - the candidate’s performance, accomplishments, and impact in the following areas as appropriate: research, scholarship, creative and/or professional activity; teaching, mentoring, and advising; service; and/or leadership, and administration. Some elements of the report will be based on data provided in greater detail in other sections of the dossier. In this instance, bear in mind that the purpose of this report is evaluative, and try to avoid repeating information. The Report should indicate its author or authors, and should be signed by the members of the AEP Review Committee or Advisory Subcommittee.
The Evaluative Report should address the following questions:
- What are the standards and expectations of the Unit or discipline with respect to the candidate, as expressed in the Unit’s criteria, and how are they measured?
- What are the candidate’s major contributions? Why are these contributions important in the candidate’s field?
- Has the candidate met or surpassed the Unit’s standards and expectations? And
- What evidence supports the AEP Review Committee’s evaluation?
A comprehensive and balanced evaluative report should capture the discussion regarding a candidate’s merits for promotion based on the Unit’s criteria and the candidate’s record as presented. Members of the Unit AEP Review Committee who do not think that the Committee’s report adequately represents their views of the review and discussion may write a signed minority report that will become part of the dossier. A minority AEP report is intended to be employed in cases of major disagreement with the AEP Review Committee report.